Master Site Synchronization (Version 4)

30. Select which aspects from the master site collection to synchronize to other site collections. This section is only available if the selected business module is of type "One site collection per entity".
31. Select which aspects from the master site to synchronize to other sites.
32. Select which aspects from the master site's Microsoft Team to synchronize to other site's Microsoft Teams.
33. Select which lists and which aspects from each list from the master site to synchronize to other site lists. Each list can be expanded to reveal more options for which aspects of each list to synchronize.
34. In the "Synchronization scope" menu, you have the following options:
    • All entities: Use this option if you want to synchronize all entities in the business module.
    • Single Entity: Use this option to synchronize a single entity in the business module. You must provide the ID of the entity you want to synchronize in the "The internal id of the item to be synchronized" field.
    • Start From Entity: Use this option if you want to synchronize all entities starting from a specified entity. You must provide the ID of the entity from which you want to start the synchronization. The entity with the provided ID is included in the synchronization.
    • View: Use this option if you want to synchronize all entities returned by a specified view. You must select the view to use in the "View" field.
    • CAML: Use this option if you want to provide a CAML query and synchronize the entities returned by it. Before you start the synchronization, you can validate the CAML query and see if it returns any entities. You can also generate a CAML query to use based on a view on the business module list.
    • Buffer sites: Use this option if you  want to synchronize the buffer sites on the business module.
35. Select a schedule for the synchronization. If you wish to run it now, select "Run now". If you wish to schedule the synchronization for a later time, select "Schedule" and select a date and time in the "Start Date And Time" field.
36. To start the synchronization, click the "Synchronize" button. If you have selected to schedule the synchronization for later, this button saves the scheduled job.

When synchronizing more than a single entity within a business module, the synchronization motor will start a parent job, which will be responsible for starting and keeping track of the individual entity synchronization sub-jobs. These jobs can be viewed in the Job Queue page:

In this example, a synchronization using the "All entities" option has been started. The parent synchronization job has the "Master Site Synchronization Job" type, and each individual entity synchronization job has the "Master Site Sub-execution Synchronization Job" type.

Note that stopping the parent synchronization job also cancels all pending sub-execution synchronization jobs. If the parent job is then retried using the "Retry" button, all previously canceled sub-execution jobs are also restarted.

37. To view information about an individual job in the job queue, including which entity a specific sub-job synchronizes, you can click the job's type. This will open the following page, showing information about that specific job:

38. In the "Master Site Collection" section, select which aspects of the master site collection you want to synchronize to all site collection on the selected business module. Note that this section of the page is only displayed if the business module selected utilizes the "One entity per site collection" architecture. In this example, we have not selected any aspects of the master site collection to synchronize.
39. In the "Master Site" section, select which aspects from the master site of the selected business module to synchronize to the other sites on the business module. In this example, we have selected to synchronize the web parts on the sites, the features on the site, and the Quick Launch settings.
40. In the "Master Team" section, select which aspects from the Microsoft Team associated with the master site to synchronize to Teams associated with the other sites on the business module. In this example, we have not selected to synchronize any of the Master Team aspects.
41. In the "Master Site Lists Synchronization" section, select which aspects on each list of the master site to synchronize to the other sites on the business module. In this example, we have selected to only synchronize the Documents library and the Tasks list.
42. In the "Synchronization Scope" option, select "All Entities". This will ensure that the synchronization is run on all entities on the business module.
43. In the "Schedule" section, select when the synchronization should run. In this example, we have selected to run the synchronization now (when we click the "Synchronize" button).
44. To start the synchronization, we click the "Synchronize" button.

Through master site synchronization, it is also possible to select a business module entity and synchronize from the master site onto that entity site, and onwards to other entity sites after that one.

An example could be a Project Manager wanting to update the sites of ongoing projects, but does not wish to disturb the already closed projects in his projects list. He can then select the ID of the first entity that he wants to synchronize, and select to synchronize that one and the following ones.

To do this, follow these steps:

45. In the "Master Site Collection" section, select which aspects of the master site collection you want to synchronize to the scoped site collections on the selected business module. Note that this section of the page is only displayed if the business module selected utilizes the "One entity per site collection" architecture. In this example, we have selected to synchronize only the site columns.
46. In the "Master Site" section, select which aspects from the master site of the selected business module to synchronize to the other sites on the business module. In this example, we have selected to synchronize only the web parts on the sites.
47. In the "Master Team" section, select which aspects from the Microsoft Team associated with the master site to synchronize to Teams associated with the other sites on the business module. In this example, we have not selected to synchronize any of the Master Team aspects.
48. In the "Master Site Lists Synchronization" section, select which aspects on each list of the master site to synchronize to the other sites on the business module. In this example, we have selected to only synchronize the views on the Documents libraries.
49. In the "Synchronization Scope" option, select "Start From Entity". This will ensure that the synchronization is run on entities starting with the entity with the ID we input in the "The internal id of the item to start a synchronization from" field onward.
50. In the "The internal id of the item to start a synchronization from" field, input the ID of the first entity you want to target with this synchronization. This entity and all entities on the business module following this one will be synchronized.
51. In the "Schedule" section, select when the synchronization should run. In this example, we have selected to run the synchronization now (when we click the "Synchronize" button).
52. To start the synchronization, we click the "Synchronize" button.

As WorkPoint integrates with Microsoft Teams, the Team sites can be synchronized from the Team site of Master Sites in WorkPoint to underlying Entities' Team sites. The relevant settings for this operation is shown in the image below:

53. The Replicate Teams checker can be set ON to synchronize the Master Site's Team settings to the other sites on the business module.
54. The Remove Additional team Tabs checker can be set ON if other Team tabs exist on other sites that differ from those of the Master Site's Team site. These existing tabs will then be removed.
55. In the "Synchronization Scope" option, select the scope of the synchronization job.
56. In the "Schedule" option, select when to run the job.
57. Click the "Synchronize" button to start or schedule the synchronization job.