Site Collection Synchronization (Version 4)

In some cases, a Site Collection Synchronization needs to be performed in order to roll out changes from the root site collection to one or more site collections in a solution. An example could be when creating a new group of people on a solution utilizing the Multiple entities per site collection architecture.

Site Collection Synchronizations are usually needed when adding new users and/or groups to a solution, changes are made to terms, or site columns are changed or added.

Site Collection Synchronization can be executed from the WorkPoint 365 Administration.

There are currently no requirements associated with the use of Site Collection Synchronization.

As mentioned, site collection synchronization can be executed from the WorkPoint 365 Administration:

1. Click the "Home" button of the solution.
2. Click the cog icon to access the WorkPoint Administration.

3. In the WorkPoint Administration left side panel, click "Site Collection Synchronization". This opens the Site Collection Synchronization page:

4. Click the "Enable" button in the Content Type Hub section to enable the use of the Content type hub. You can read more in this article.
5. In the Site Collection Basic Options section you can select which basic aspects from the root site of the WorkPoint solution to synchronize to your scope (which is selected further down on the page)
6. In the Site Collection Security section you can select which security aspects from the root site of the WorkPoint solution to synchronize to your scope (which is selected further down on the page)
7. In the "Scope" selector, you can select the following scopes:
   • All site collections (only available if one or more security aspects, and none of the basic objects are selected)
   • Master site collections
   • Specific site collections (requires you to select a business module and optionally a server relative Url filter)
   • All site collections within a module (requires you to select a business module)

Once at least one Basic object or security object and a scope has been selected, the "Submit Job" button appears:

8. Click the "Submit Job" button to begin the site collection synchronization based on your selections.

The progress of your job can be followed in the "Job list" section:

9. Click "Refresh" to update the list.
10. Click the "Clear Job list" button to clear the list.

Depending on the size and scope of the Site Collection Synchronization, it may be advisable to pick and choose which aspects of the synchronization are needed. Customize the synchronization by choosing which aspects to synchronize and your scope with the controls in pt. 5-7.