Site Collection Synchronization

In some cases, a Site Collection Synchronization needs to be performed in order to roll out changes from the root site collection to one or more site collections in a solution. An example could be when creating a new group of people on a solution utilizing the Multiple entities per site collection architecture.

Site Collection Synchronizations are usually needed when adding new users and/or groups to a solution, changes are made to terms, or site columns are changed or added.

Site Collection Synchronization can be executed from the WorkPoint 365 Administration.

There are currently no requirements associated with the use of Site Collection Synchronization.

As mentioned, site collection synchronization can be executed from the WorkPoint 365 Administration:

1. Click the "Home" button of the solution.
2. Click the cog icon to access the WorkPoint Administration.

3. In the WorkPoint Administration left side panel, click "Site Collection Synchronization". This opens the Site Collection Synchronization page:

4. Select whether Site Content Types should be synchronized.
5. Select whether Site Columns should be synchronized.
6. Select whether permissions should be synchronized.
7. Select whether Term Groups should be synchronized.
8. Select whether Language Resources should be synchronized. Language resources include translations for site columns, content types, and terms in the term store.
9. Toggle whether the Site Collection overview should only display Master Site Collections. If not checked, all site collections will be displayed, including entity site collections on One-site-collection-per-entity business modules.
10. Use the Filter drop down to only have site collections from e.g. a selected business module shown.
11. Select which site collections to synchronize. At least one site collection must be selected to submit the site collection synchronization job.
12. Click the "Refresh" button if the list does not show all available site collections.
13. Click the "Submit Job" button to start the Site Collection Synchronization job.
14. The Job List lists all current and previously recorded Site Collection Synchronizations.
15. Click the "Refresh" button to refresh the Job list. This is useful if you are currently running a Site Collection Synchronization, and which to view the progress.
16. Click the "Clear Job list" to clear the job list of entries.

The following image shows an example of an entry in the Job list:

Depending on the size and scope of the Site Collection Synchronization, it may be advisable to pick and choose which aspects of the synchronization are needed. Customize the synchronization by choosing which aspects to synchronize with the controls in pt. 4-8.