User Guide: Scheduled Site Maintenance

1. Introduction

2. End User Guide

3. Notes

When deleting sites from a site collection, they disappear from the list from where it was located. They do, however, still exist in SharePoint and are labeled as “Marked for deletion”.

The Entity Site Recycle Bin page in WorkPoint displays a list of all sites that have been deleted and is currently labeled as “Marked for deletion”. Once site maintenance is performed, this list is cleared, and the site is permanently deleted.

It is possible to schedule a job which cleans the Entity Site Recycle Bin list on a specified schedule. This can help maintain you WorkPoint solution and to keep it optimized.

In the following sections, we will cover end user steps related to scheduled site maintenance.

The scheduled cleanup of the Entity Site Recycle Bin job runs in the background, and as such, the user does not have to trigger the job. It is, however, possible to run the scheduled job manually whenever needed. To do this, follow these steps:

1. In the “Scheduled Jobs”-page, click the “Edit”-button for the cleanup of Entity Site Recycle Bin job.

2. The “Save”-button saves any changes made to the configuration of the scheduled job.
3. The “Delete”-button deletes the job. The job will then no longer run.
4. The “Run now”-button makes it possible to run the scheduled job manually now.

Please note that deletion of sites using the cleanup of Entity Site Recycle Bin job permanently deletes sites. After this point, the deleted sites can no longer be restored.

Also note that the cleanup of Entity Site Recycle Bin job always run with default settings set in the Entity Site Recycle Bin page, which you can access from the left side menu of the WorkPoint Administration.

WorkPoint recommends scheduling this job to run once every 24 hours (once a day).