Scheduled Site Maintenance

When deleting sites from a site collection, they disappear from the list from where it was located. They do, however, still exist in SharePoint and are labeled as “Marked for deletion”.

The Entity Site Recycle Bin page in WorkPoint displays a list of all sites that have been deleted and is currently labeled as “Marked for deletion”. Once site maintenance is performed, this list is cleared, and the site is permanently deleted.

It is possible to schedule a job which cleans the Entity Site Recycle Bin list on a specified schedule. This can help maintain you WorkPoint solution and to keep it optimized.

In the following sections, we will cover how to set up such a scheduled job.

There are currently no requirements for utilizing this feature.

In order to schedule cleanup of the Entity Site Recycle Bin, follow these steps:

1. From the WorkPoint Administration page, click the “Scheduled Jobs”-button in the side panel.

2. In the drop down menu on the Scheduled Jobs page, select "Entity Site Recycle Bin" and click "New Scheduled Job".

3. The “Interval”-field works in collaboration with the “Frequency”-field to determine how often the job should run. An Interval-value of X along with a Frequency-value of “Hour” schedules the job to run every X hours.
4. The “Frequency”-field determines, in collaboration with the “Interval”-field, how often the job runs. Read point 3 for an example. Available frequencies are:
   • Hour
   • Day
   • Week
   • Month
5. The “Start date and time [DD/MM/YYYY HH:mm]” field determines when the schedule is set to begin. Using this field makes it possible to select an exact date and time for the configuration of the job to start. The job will then run as configured from that point on.

Please note that the date and time should follow the formula described in the name of the field. Alternatively, the date-and-time-picker ca be used to select a date and time.

Please also note that WorkPoint recommends scheduling this job to run once every 24 hours (once a day).

6. Once the configuration is finished, click the “Save”-button.

7. The job should now appear in the list of scheduled jobs.

Please note that deletion of sites using the cleanup of Entity Site Recycle Bin job permanently deletes sites. After this point, the deleted sites can no longer be restored.

Also note that the cleanup of Entity Site Recycle Bin job always run with default settings set in the Entity Site Recycle Bin page, which you can access from the left side menu of the WorkPoint Administration.

WorkPoint recommends scheduling this job to run once every 24 hours (once a day).