Follow

Scheduled Site Maintenance

Article last updated on the 3rd of January, 2022.

Contents

1. Introduction

When deleting sites from a site collection, they disappear from the list from where it was located. They do, however, still exist in SharePoint and are labeled as “Marked for deletion”.

The Site Maintenance page in WorkPoint displays a list of all sites that have been deleted and is currently labeled as “Marked for deletion”. Once site maintenance is performed, this list is cleared, and the site is permanently deleted.

Scheduled Site Maintenance makes it possible to define when the site maintenance job should run.

2. Requirements

There are currently no requirements for utilizing this feature.

3. Configuration

In order to schedule site maintenance, follow these steps:

  1. From the WorkPoint Administration page, click the “Scheduled Jobs”-button in the side panel.
  1. In the drop down menu on the Scheduled Jobs page, select "Site Maintenance" and click "New Scheduled Job".
  1. The “Interval”-field works in collaboration with the “Frequency”-field to determine how often the job should run. An Interval-value of X along with a Frequency-value of “Hour” schedules the job to run every X hours.
  2. The “Frequency”-field determines, in collaboration with the “Interval”-field, how often the job runs. Read point 3 for an example. Available frequencies are:
    • Hour
    • Day
    • Week
    • Month
  3. The “Start date and time [DD/MM/YYYY HH:mm]” field determines when the schedule is set to begin. Using this field makes it possible to select an exact date and time for the configuration of the job to start. The job will then run as configured from that point on.

Please note that the date and time should follow the formula described in the name of the field. Alternatively, the date-and-time-picker ca be used to select a date and time.

Please also note that WorkPoint recommends scheduling this job to run once every 24 hours (once a day).

  1. Once the configuration is finished, click the “Save”-button.
  1. The job should now appear in the list of scheduled jobs.

4. End User Guide

Click here to go to the end user guide article for Scheduled Site Maintenance.

5. Notes

Please note that deletion of sites using site maintenance permanently deleted the site. After this point, the site is can no longer be restored.

Also note that scheduled site maintenance always run with default settings.

WorkPoint recommends scheduling this job to run once every 24 hours (once a day).

Have more questions? Submit a request